MS Excel is one of the widely used spreadsheet formats, which is not only used by professional, but also by non-professional computer users like home users. People create and maintain big Excel sheets and Excel workbooks and store their valuable data in them. However, just like any other computer application, this Office app too has some flaws and one of its biggest flaws is; it easily gets corrupt. Corruption of Excel file generally renders an error message and causes inaccessibility of all the data stored in it. Therefore, it is recommended to maintain the backup of your important Excel file.
However, if you do not have the backup, and encounter Excel corruption, then too you should not panic as there are Excel recovery tools to repair Excel file available online. Let us take a practical example to understand this. To prepare himself for quarterly meeting full well with all the documents and reports, Mike was creating an Excel sheet in MS Excel 2003. The sheet was almost completed, but before that when he tried to save the changes, encountered the following error message:
“‘FinalReport.xls’ cannot be accessed. The file may be read-only, or you may be trying to access a read-only location. Or, the server the document is stored on may not be responding.”
After this error, whenever Mike tried to open this file, got the above error message. The situation was really very annoying because he was not able to access any information that he has stored by dedicating long hours.
Generally, the corruption of MS Excel file renders this error message, which occurs due to various reasons like virus infection, improper closing of MS Excel application, presence of bad sectors in the hard drive on which the file is stored, and abrupt closing of computer. However, Mike can follow below mentioned resolutions to repair corrupt Excel sheet:
At times, this issue occurs when your Excel file is marked ‘Read Only’. Therefore, it is suggested to modify the permissions first.
Try to open the file with ‘Open and Repair’ utility of MS Excel. Follow the below mentioned steps to use this ‘Open and Repair’ utility of MS Excel.
- Go to ‘File’ menu and click ‘Open’.
- The ‘Open’ dialog box pops up, select the file that you want to open and then select the arrow provided next to the ‘Open’ button.
- Now from the drop down list, select ‘Open and Repair’ and then select the method that you want to use to repair your corrupt workbook.
- If this method too does not solve your problem, then save the corrupt Excel sheet in HTML or XML format and then convert it back to MS Excel.
- However, if none of the methods work, then use of a professional Excel recovery tool to repair Excel file is needed.
An efficient Excel recovery software repairs corrupt or inaccessible MS Excel files despite any reason or type of corruption. Hence using reliable Excel recovery software is the most reliable way to repair corruption and restore precious spreadsheet data.